Ice for Events and Weddings of 100 to 300 Guests: Bags and Costs

For an event or wedding of 100 to 300 guests, ice is one of the easier things to budget, as long as you work it out in bags rather than guessing on the day. This guide turns guest numbers into 12kg bags, shows what that costs once our bulk price applies at 20 and 30 bags, and covers delivery timing for venues across London.

Step 1: work out the bags

We use the same rule of thumb across all our event guides:

• Drinks only: about 1kg of ice per guest.
• Drinks plus bottles chilling in tubs: about 2kg per guest.

Divide by 12 (the weight of one bag) and round up. Most weddings and larger events fall into the second group, because a drinks reception, a bar and tubs of bottles all draw on the same supply over many hours. These figures are a guide, not a guarantee. A long day, an outdoor venue or warm weather can push them up, so plan a few spare bags.

Guests	Drinks only	Drinks plus bottle tubs
100	9 bags	17 bags
150	13 bags	25 bags
200	17 bags	34 bags
250	21 bags	42 bags
300	25 bags	50 bags

Step 2: apply the bulk price

A 12kg bag of cube or crushed ice is £10. Once one order reaches 20 bags, every bag in it is £8. At 30 bags, every bag is £7. This applies to every customer automatically at checkout. There is no code and you don't need a trade account. The full table is on our bulk ice prices page.

Bags	Price per bag	Total
10	£10	£100
20	£8	£160
25	£8	£200
30	£7	£210
40	£7	£280
50	£7	£350

Worked examples

150-guest wedding

With a drinks reception and bottle tubs, the table gives 25 bags. At £8 a bag that is £200. Moving up to 30 bags at £7 is £210, so five extra bags cost you £10 more. On a long day or a warm one, that buffer is usually worth having. For drinks only, 13 bags at £10 is £130.

200-guest party or corporate event

Drinks plus tubs comes to 34 bags. At £7 a bag that is £238. For drinks only, the table gives 17 bags: 17 at £10 is £170, while 20 bags at £8 is £160. You get three more bags and pay £10 less.

300-guest event or summer wedding

Drinks plus tubs comes to 50 bags. At £7 a bag the total is £350. For a hot day or several bars, a few spare bags make sense: 55 bags at £7 is £385. For drinks only, 25 bags at £8 is £200.

Cube ice 12kg, crushed ice 12kg and the retail pack (6 × 2kg) all count towards the same total. One option is mostly cubes for glasses and tubs, with some crushed for cocktails. A mix such as 24 cube and 6 crushed is 30 bags, so the whole order is £7 a bag.

Step 3: book the delivery

• Choose your delivery date when you order online. You can book days or weeks ahead, which we recommend for wedding dates and busy weekends.
• Order by 8pm for next-day delivery, Monday to Saturday.
• Slots are 8am to 1pm or 1pm to 5pm. If the venue has freezer or cool box space, the morning slot gives your team time to set up.
• Free London delivery from 5 bags. Some outer areas carry a charge, for example £20 for KT1, KT2 and KT3. Other KT postcodes are not served. Check the venue postcode on our delivery areas page.
• Same-day delivery is by phone only: call 020 3841 5700 in the morning.

Our own factory in Tottenham, N17, makes up to 50 tonnes of ice a day, so an order of 40 or 50 bags is not a problem. For orders over 100 bags, call us on 020 3841 5700.

Keeping 30 or more bags cold

• Ask the venue where the bags can be stored. A freezer is best. Closed, insulated cool boxes out of the sun work for the day.
• Don't open every bag at once. Bring them out as each bar or tub needs them.
• Give each bar its own supply so staff are not walking across the venue for ice.

Dry ice for a first dance or entrance

Dry ice is popular for low-lying fog effects at first dances and entrances. It is priced separately and is not part of the bulk price: £45 per 5kg pack, minimum 10kg (2 packs, £90), with at least 2 days' notice. Dry ice does not count towards the 5 bags for free delivery or towards the 20 and 30 bag totals. It needs careful handling, with insulated gloves and good ventilation, and every order asks you to confirm you have read our dry ice safety and handling guide.

For festivals, mobile bars and large one-off events, see our events and festivals ice supply page. Ready to book? Choose your ice and date here.

Event ice: FAQs

How much ice do I need for a wedding of 200 guests?

About 17 bags of 12kg for drinks only, or 34 bags with bottles chilling in tubs. At 34 bags the order is £238 at £7 a bag. For drinks only, 20 bags at £8 (£160) costs less than 17 bags at £10 (£170).

Is it cheaper to order 30 bags than 29?

Yes. 29 bags at £8 is £232, while 30 bags at £7 is £210.

Can I order dry ice for the event too?

Yes. Dry ice is on sale online now, with at least 2 days' notice. It is charged at £45 per 5kg pack (minimum 10kg) and does not count towards the bulk price.